Job Description

Job Description

Executive Administrative Assistant to the Vice President, Operations

Beacon Health System is seeking an experienced Executive Administrative Assistant to provide high-level support to the Vice President of Operations. This trusted partner role blends executive-level administrative duties with financial and operational responsibilities, ensuring the finance office runs efficiently.

Key Responsibilities:

• Manage the VP's calendar, meetings, and executive communications.
• Process purchase orders, invoices, and vendor payments; assist with accounts payable and month-end close.
• Reconcile daily receipts, bank accounts, and prepare financial reports.
• Coordinate special projects and prepare presentations, memos, and data reports.
• Track departmental performance metrics and assist with HR processes such as timecard verification and appraisal tracking.

Qualifications:

• High school diploma required; business/finance education preferred.
• 5+ years of executive administrative experience, ideally supporting finance or senior leadership.
• Proficiency in Microsoft Office; Meditech experience is a plus.
• Strong organizational skills, attention to detail, and confidentiality.

Join a mission-driven healthcare organization where your expertise will directly support executive decision-making and organizational success.

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