Job Description
POSITION SUMMARY:
Under the direction of the VP of Clinical Operations, the Medical Records Supervisor is responsible for maintaining the security, confidentiality, completeness, and accuracy of the medical records of the JPAFHC In accordance with the center's policies and procedures and under the guidelines of the American Health Information Management Association (AHIMA).
RESPONSIBILITIES:
1. Hire and supervise employees in the medical records department i.e. assigns and schedules work, monitors work performance and handles personnel evaluations, promotions, transfers, time sheet approvals, etc.
2. Assists medical staff by answering inquiries and locating patient records, when needed as well as
retrieving patient data.
3. Gives guidance to medical records clerks in technical areas of filling out forms, procedures and
record retention.
4. Participates in the design of patient health information systems with the clinical and IT team including receiving, storing, processing and communication of patient data.
5. Evaluates the Indexes and assists the Medical Records Manager conduct random chart audits of medical records
at each of the six sites at regular intervals to determine the completeness of the record.
6. Upon request of the VP of Clinical Operations, reports to the Medical Records Committee on matters concerning the procedures and operations of the Medical Records Department.
7. Ensures that all releases of Information to patients and third parties are completed in accordance with New York State law and the federal Health Insurance Portability and Accountability Act (HIPAA).
8. Purges records in accordance with policies and procedures in line with the proper retention requirements under applicable state and federal laws.
9. Process subpoenas and other third-party record requests.
10. Ensures that the Medical Records Department policy and procedure manual is reviewed on a
yearly basis for accuracy and relevance in line with AHIMA guidelines and developing IT and EHR technologies.
11. Assists in the production of forms, records and reports that reflect Medical Records statistics and patient data.
12. Coordinate the scheduling of HEDIS Medical Records Requests.
13. Interacting with patients on a day-to-day basis to handle routine inquiries about patient health data
14. Other duties as assigned
QUALIFICATIONS:
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